Q: What is a “management company,” what do they do, and how do I reach them?

A: A management company is contracted by the Board of Directors to provide such services as: collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a serving as a general clearing house for problem solving and communications with homeowners and the Board of Directors. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. You may contact the management company by calling the office Monday through Friday from 9:00 am to 4:00 pm at 904-278-2338, or by emailing silvercreekcam@comcast.net.

Q: What is a homeowner’s association?

A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC & Rs, Bylaws, and Articles of Incorporation. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.

Q: What are the CC&Rs?

A: The Covenants, Conditions and Restrictions (CC & Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC & Rs were recorded in the County office in which the property is located and are included in the title to your property. Failure to abide by the CC & Rs may result in legal action by the Association. The governing legal documents for the association may be viewed online on the County or Association website.

Q: What are the Bylaws?

A: The Bylaws are the guidelines for the operation of the not-for-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership’s voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.

Q: What is the Board of Directors?

A: The Homeowner’s Association is a corporation and therefore the Board of Directors is the governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers of the Board of Directors are outlined in the Association’s governing documents.

Q: Are there any other rules?

A: Most associations have developed Rules and Regulations as provided for in the CC & R’s and that have been adopted by the Board of Directors. Rules are established to provide direction to the homeowners for further clarification of policies with regards to pool use, placement of basketball goals, etc. In addition, architectural guidelines are in place with required procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping changes, fencing, or exterior color changes. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and to protect the market value of your investment as well. Violations of these rules may result in legal action by the Board of Directors. In addition, if you proceed with an exterior improvement or change, without written approval of the Architectural Review Committee, you may be required to correct the alteration, or possibly even be required to remove it.

Q: Are Board Meetings open to all residents? If so, where and when are they held?

A: Yes. Notice of the time and place of any regular board meeting will be posted 48 hours prior to the meeting date on the front message board sign. Meeting dates and times are also posted on the website. Meetings are generally held on the first Thursday of each month. Homeowners are encouraged to attend.

Q: What is my assessment?

A: The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common areas and to provide for reserve funds for replacement of common facilities in future years. The current assessment is $500.00 per year: $125.00 due quarterly on January 1, April 1, July 1, and October 1.

Q: Will my assessments go up?

A: There is no concrete answer to this. The Board of Directors may approve an increased budget annually, thereby increasing your assessment to cover increased costs of operating and maintaining the common areas and to allow for sufficient reserve funds. The Board makes every effort to keep costs as low as possible.

Q: What happens if I don’t pay my assessment?

A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Interest is assessed on late payments. In addition, the CC & Rs allow the Association to record a lien on your property, and ultimately file a foreclosure proceeding for nonpayment of assessments.